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Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. The City is not required to compile data or summary data not already in existence.
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You may request data by completing a form. You may complete and submit the Data Request Form online. Alternately, an electronic for can be emailed, a printed form can be mailed to you, or you may pick up a form at City Hall.
Data requests are to include:
Upon receiving your request, we will work to process it.
The City charges for copies of government data. These charges are authorized under Minnesota Statutes. Fees are included in the current fee schedule approved by the City Council. We will provide an estimated cost upon request prior to processing a request.
For questions about data contact City Administrator Dawn Meyer.
Other staff members responsible for the maintenance and dissemination of City records are authorized data practices contacts as apparent or assigned.
You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Also, if you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. When requesting data classified as private data, you must show valid ID to verify that you are authorized to access the private or nonpublic data in the City’s possession.
As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian.
Minors have the right to ask the City not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests.
The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private, or confidential.
If we have public data, we must give public data to anyone who asks. It does not matter who is asking for the data or why the person wants the data. The following are examples of some of the public data the City may have about you:
We cannot give private data to the general public, but you can have access to private data when the data are about you. We can share your private data with you, with someone who has your permission, with our government entity staff who have a work assignment to see the data, and to others, as permitted by law or court order. The following are examples of private data the City may have about you:
Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with our government entity staff who have a work assignment to see the data, and to others, as permitted by law or court order. We cannot give you access to confidential data. The following is an example of confidential data about you:
The City collects and keeps only those data about you that we need for administering and managing programs and services that are permitted by law. There is a presumption that all data are public unless there is a law that makes it not public.
When we ask you to provide data about yourself that are not public, we must give you a notice. This privacy notice is sometimes called a Tennessen warning and it controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice.
We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release private data to another person, you must use the consent form we provide or another form approved by the City's Responsible Authority.
The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe from internal or external security breaches.
In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law.